1. Choosing an event site
1.1 Permission to use venue/land for the event
Whether the proposed site is private or public, the event organiser must seek and obtain written permission from the land owner to use the proposed site for the purpose intended.
1.2 Events on council owned land
To undertake an event on council owned land (such as parks or open spaces), the event organiser will need to contact the relevant department to check whether the outdoor space required on the relevant date(s) is available, and obtain written permission to use said land.
It is a pre requisite that all events held on council land go through the Safety Advisory Group (SAG) – more details on this group can be found on our website.
To make an enquiry email Event.Request@lisburncastlereagh.gov.uk
1.3 Suitability of site
Consider the suitability of the site in terms of the event you are proposing and the target audience.
Factors to consider may include:
- size and nature of the site
- ground conditions
- transport links
- licensing requirements
- proximity to a hospital
- current infrastructure
- car parking
- external surroundings
- potential for complaints/objections etc.
This is an important part of your planning to ensure that you are not inadvertently excluding anyone from attending.
For example consider:
- wheelchair users and people with mobility impairments
- visually impaired people
- people who are hard of hearing or Deaf
- people with hidden impairments (e.g. speech)
- people with learning disabilities
- people with mental health issues
- the individual needs of some participants
Things to consider may include:
- additional training for stewards
- suitable signage, suitable and marked access routes
- accessible toilets
- viewing platforms and viewing areas with disabled access
- disable parking
- communication methods - sign language interpreters, captioning, touch tours, audio description
This is by no means an exhaustive list.
There is an additional guide outlining further guidance that you should consider when organising an event that is fully inclusive. View it here.
It is important to communicate the event’s accessibility in promotional materials.