Your Personal Data:
What we need
Lisburn & Castlereagh City Council (LCCC) is the ‘Controller’ of the personal data that you provide to us. We only collect basic personal data, this does not include any special types of information, it does however include name, address, email etc.
Why we need it
LCCC is required by law to protect the public funds that it administers. It may share information provided with other bodies responsible for auditing or administering public funds, in order to prevent and detect fraud.
The Northern Ireland Audit Office (NIAO) audits the accounts of this Council. The NIAO is also responsible for carrying out data matching exercises under his powers in Articles 4A to 4G of the Audit and Accountability (Northern Ireland) Order 2003: https://www.legislation.gov.uk/nisi/2003/418/article/4A
The NIAO currently requires us to participate in a data matching exercise to assist in the prevention and detection of fraud. We are required to provide particular sets of data to the NIAO for matching. Details are set out in the NIAO website: www.niauditoffice.gov.uk
What we do with it
Data matching involves comparing computer records held by one body against other computer records held by the same or another body to see how far they match, this is usually personal information. Computerised data matching allows fraudulent claims and payments to be identified. Where a match is found it indicates that there may be an inconsistency that requires further investigation. No assumption can be made as to whether there is fraud, error or other explanation until an investigation is carried out.
How long we keep it
Personal data will not be kept for longer than is necessary. Data retention under the National Fraud Initiative (NFI) will be in accordance with a data deletion schedule to be published on the Cabinet Office’s NFI web page at: https://www.gov.uk/government/collections/national-fraud-initiative
We may retain some data for a longer periods for the purposes of audit, continuing investigations or prosecutions.
What are your rights
The use of data by the NIAO in a data matching exercise is carried out with statutory authority. It does not require the consent of the individuals concerned under the Data Protection Act (2018) or GDPR (2018).
Data matching by the NIAO is subject to a Code of Practice. This may be found at: www.niauditoffice.gov.uk
Further information on the NIAO legal powers and the reasons why they match particular information can be found in the Level 3 notice on the NIAO website at: www.niauditoffice.gov.uk For further information on data matching at LCCC please contact our lead NIAO contact Mr Sean McGurnaghan at sean.mcgurnaghan@lisburncastlereagh.gov.uk
If at any point you believe the information we process on you is incorrect you may request to see this information and even have it corrected or deleted. If you wish to raise a complaint on how we have handled your personal data, you can contact our Data Protection Officer who will investigate the matter. If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you have the right to complain to the Information Commissioner’s Office (ICO). Our Data Protection Officer can contacted at: data.protection@lisburncastlereagh.gov.uk further details of how we process your data can be found on the LCCC website: www.lisburncastlereagh.gov.uk